Vendor Request Form

This form accepts requests from Vendors to book tabling and event space inside the Student Union and outdoors on Fairfield Way.

Vendors/Contractors/External Organizations are non-affiliated customers (entities external to the University) working directly with the Student Union Event Services Office to book space to provide services or a program open to the University community.

• Vendors/Contractors/External Organizations are subject to fees for use of space and/or services.
• Vendors/Contractors/External Organizations are not permitted on campus during new student orientation programs or welcome weekends.
• Vendors/Contractors/External Organizations must have a signed “Facilities Use Agreement” and a Certificate of insurance on file with the Student Union before space reservations can be confirmed.
• Vending/Sales and Concessions (Tabling Reservations): 
  • Vendors/Contractors/External Organizations utilizing this reservation process are not allowed to sell food on the UConn campus, however vendors may setup to give out food samples.
  • All products for sale or fundraising activities must be in compliance with all existing University contracts and State of Connecticut contracts and laws.  
  • Approval for a concession reservation will depend on space availability (The SU Event Services Office staff will make the best effort for non-duplication of concession reservations).
  • Aggressive selling tactics are prohibited.
  • Representatives from the group must stay in the assigned area. 
  • All tabling guidelines apply. 
  • The following locations can be reserved for these activities:  
    • Student Union Indoor Locations:
      • Union Street tabling spaces
    • Outdoor Locations:
      • Fairfield Way (North or South)
      • The Husky Dog Circle on Fairfield Way
      • The University Seal Plaza
• Non-Tabling Outdoor Locations and Student Union Indoor Locations (Non-tabling Reservations):
  Once you have submitted the form, a Student Union Event Services staff member will contact you to discuss space options.

RESERVATION REQUEST FORM SUBMISSION PROCESS:

1. Complete and Submit a Vendors/Contractors/External Organizations reservation request form
   • Vendor Request Form Link: 
     https://s.uconn.edu/su_vendorfuarequestform
   • Timelines for Reservation Request Form Submissions:
     • For Tabling Reservations (Indoor and Outdoor):
       This form should be submitted at least 15-business days prior to the desired reservation date.
     • For Non-Tabling Reservations (Indoor and Outdoor):
       This form should be submitted at least 20-business days prior to the desired reservation date.
2. Once a form has been submitted, Student Union and Event Services staff will contact the vendor to review the form and review the reservation details.
3. The information will then be entered into a Facilities Use Agreement (FUA) contract, and sent to the vendor via DocuSign so the Vendor can sign the contract
4. Once the DocuSign contract has been fully executed and the Certificate of Insurance has been received, the reservation will be confirmed by our office.
5. Payment must be received by the payment date, or the reservation will be cancelled.

Please contact SUReservations@uconn.edu if you have questions or need additional information.

Make a Reservation