Request for Outdoor Space

Step 1 of 2

UConn (Storrs Campus) OUTDOOR SPACE (including Residential Life Outdoor Spaces) Reservation and Scheduling Form:
This request form can be used to submit reservation requests for meetings/events/activities/programs in Outdoor Spaces (including Residential Life Outdoor Spaces) that would occur between Monday, May 15, 2023 and Friday, May 10, 2024 (The reservation request period for Student Organizations ends Sunday, April 28, 2024).
Acknowledgement
- I have reviewed the Student Union reservation guidelines and policies.
Click to proceed to scheduling form

This Request is For A ...*
- Student Organization
- UConn Department
Basic Information
Student Organization Tier Designation*
This form is available for Student Organizations (Tier II and Tier III Only) and University Departments
Which Tier III Group are you with?*
Student Organization (no acronyms please)*
Student Organization (no acronyms please)*
Department Name (no acronyms please)*
Requestor Name*
First Last
Officer Position*
Email*
Phone*
Method of Payment - Department*
- KFS
- Check
- Cash
- Credit Card
KFS Number*
Method of Payment - Student Organization*
- Using meeting space only
- KFS
- Check
- Cash
- USG Funding
- Credit Card
Student Organizations may incur fees depending on the type of event. Please review the UGuide for associated fees.
KFS Number*
RESERVATION REQUEST
Request General Event Information
Title of Event*
Event Planner Name*
First Last
Event Planner Email*
Event Planner Phone*
Estimated Attendance*
Audience*
- UConn Students
- UConn Faculty/Staff
- General Public
Check all that apply
Please provide a detailed description of your event*
Will your event include a speaker or performer who is affiliated with UConn (Current Faculty, Staff, or Student)?*
- Yes
- No
What is the name of the speaker/performer?*
Will your event include a non-university entity as an event participant/speaker/performer)?*
- Yes
- No
A non-University entity is a person, persons, or an organization who is not a current faculty, staff, student, student organization, or University Department.
Please list the name(s) of all non-University entities who will be event participants.*
If you do not have all of the information, please enter "Unknown". If an event participant is a UConn alum, please indicate this next to that person's name. Please note: Your event will not be approved until the names of all non-University event participants have been submitted to the Student Union Event Services Office (sureservations@uconn.edu)
Provide any additional information concerning the speaker/performer here (affiliation, website, biography, video links, etc.)*
Will the non-University entity bring additional people?*
- Yes
- No
- Unknown at this time
List the non-University Entity's additional people here*
Will you be collecting money?*
- Yes
- No
Including, but not limited to: Charging a registration fee, charging an admissions fee, fundraising activities, and/or collecting donations (required or voluntary)
Will you be using a company to sell goods to raise funds for your group or charity?*
- Yes
- No
Will you have food at your event?*
- Yes
- No
EVENTS THAT INCLUDE FOOD/BEVERAGE(S) WILL REQUIRE 6-FOOT DISTANCING BETWEEN ALL PERSONS | All Student Organizations and University Departments must adhere to the Food Guidelines published in the U Guide
NOTE: Customers must use University Catering unless other approval is obtained.

If you receive approval from University Catering to use an outside food source, a temporary food permit must be completed.

All beverages served must be Coca Cola products.
Will there be minors at your event?*
- Yes
- No
UConn Minors Policy - non UConn students under 18 years of age
As this event has minors, please contact the Minors Protection Coordinator, Julie Boothroyd at (860) 486-4510 or by email at julie.boothroyd@uconn.edu. All information concerning minors can be found at http://minorprotection.uconn.edu.
Request | Event Space, Date(s), Time(s)
Outdoor Space(s)*
- SU Mall (Lawn)
- Student Union Terrace
- Student Union Fire Pit
- Fairfield Way (For Non-Tabling Requests | Please use the Tabling Request Form for Fairfield Way Tabling requests)
- Founders Green/Great Lawn
- CLAS Quad
- 5K/Run/Walk on Campus
- Other Outdoor Space(s)
Check all that apply
Other Campus Outdoor Spaces*
Please list the area(s) of campus in which you are interested in hosting your reservation?
Outdoor Space Services/Items that may be included in or needed for the event:*
- Space Only (No Additional Needs)
- Outdoor equipment (Ex. Tables and/or Chairs)
- Electricity/Power Access/Generators
- Tent(s) (10x10 or smaller)
- Tent(s) (Larger than 10x10)
- Equipment/Items that will need to be staked into the ground
- Trash/Recycling Receptacles
- Vehicle Access (Ex. For Loading/Unloading)
- Access to Water/Hoses
- Snow Fencing/Barriers
- Portable Restrooms
- Inflatables, Amusement Devices/Carnival Rides/Games
- Constructed Stage(s)
- Food Prepared Onsite | Cooking/Grilling
- Food Trucks
- Color Event
- Animals (as a part of the event)
- AV Equipment (Ex. Sound System, Microphone(s), Projection, etc.)
- Other Outdoor Event-Related Information
CHECK ALL THAT APPLY [Please Note: The Student Union does not provide all of the items/services listed here. Please work with a Student Union Event Services team member to discuss available University and non-University service provider options.]
Other Student Union-Related Information/Requests
Other Outdoor Event Related Information
Preferred Date*
MM slash DD slash YYYY
1st Alternate Date*
MM slash DD slash YYYY
2nd Alternate Date
MM slash DD slash YYYY
Access Time*

: Hours

Minutes

AM/PM

The time you need access to the space
Event/Meeting Start Time*

: Hours

Minutes

AM/PM
Event/Meeting End Time*

: Hours

Minutes

AM/PM
Exit Time*

: Hours

Minutes

AM/PM

Time everyone will have exited the space
Would you like to add a "Rain/Snow Date"?*
- No
- Yes
In case of inclement weather
Rain/Snow Date (In case of inclement weather)*
MM slash DD slash YYYY
SECOND RESERVATION REQUEST
WOULD YOU LIKE TO ADD A SECOND RESERVATION REQUEST?*
- Yes
- No
You can have up to two reservation requests per space/event request form..
SECOND RESERVATION REQUEST DETAILS
Is the General Event Information for this request the same as the information in the first "Request General Event Information" section?*
- Yes
- No
If yes, you will still need to enter information into the "Event Space, Date(s), Time(s)" section.
Second Request General Event Information
Title of Event*
Event Planner Name*
First Last
Event Planner Email*
Event Planner Phone*
Estimated Attendance*
Audience*
- UConn Students
- UConn Faculty or Staff
- General Public
Check all that apply
Please provide a detailed description of your event*
Will your event include a speaker or performer who is affiliated with UConn (Current Faculty, Staff, or Student)?*
- Yes
- No
What is the name of the speaker/performer?*
Will your event include a non-university entity as an event participant/speaker/performer?*
- Yes
- No
A non-University entity is a person, persons, or an organization who is not a current faculty, staff, student, student organization, or University Department.
Please list the name(s) of all non-University entities who will be event participants.*
If you do not have all of the information, please enter "Unknown". If an event participant is a UConn alum, please indicate this next to that person's name. Please note: Your event will not be approved until the names of all non-University event participants have been submitted to the Student Union Event Services Office (sureservations@uconn.edu)
Provide any additional information concerning the speaker/performer here (affiliation, website, biography, video links, etc.)*
Will the non-University entity bring additional people?*
- Yes
- No
- Unknown at this time
List the non-University Entity's additional people here*
Will you be collecting money?*
- Yes
- No
Including, but not limited to: Charging a registration fee, charging an admissions fee, fundraising activities, and/or collecting donations (required or voluntary)
Will you be using a company to sell goods to raise funds for your group or charity?*
- Yes
- No
Will you have food at your event?*
- Yes
- No
EVENTS THAT INCLUDE FOOD/BEVERAGE(S) WILL REQUIRE 6-FOOT DISTANCING BETWEEN ALL PERSONS | All Student Organizations and University Departments must adhere to the Food Guidelines published in the U Guide
NOTE: Customers must use University Catering unless other approval is obtained.

If you receive approval from University Catering to use an outside food source, a temporary food permit must be completed.

All beverages served must be Coca Cola products.
Will there be minors at your event?*
- Yes
- No
UConn Minors Policy - non UConn students under 18 years of age
As this event has minors, please contact the Minors Protection Coordinator, Julie Boothroyd at (860) 486-4510 or by email at julie.boothroyd@uconn.edu. All information concerning minors can be found at http://minorprotection.uconn.edu.
Second Request | Event Space, Date(s), Time(s)
Outdoor Spaces*
- SU Mall
- Student Union Terrace
- Student Union Fire Pit
- Fairfield Way (For Non-Tabling Requests | Please use the Tabling Request Form for Fairfield Way Tabling requests)
- Founders Green/Great Lawn
- CLAS Quad
- 5K/Run/Walk on Campus
- Other Campus Outdoor Space(s)
Other Campus Outdoor Spaces*
Please list the area(s) of campus in which you are interested in hosting your reservation?
Outdoor Space Tentative Event Needs/Information | The Event May Include/Need:
- Space Only (No Additional Needs)
- Outdoor equipment (Ex. Tables and/or Chairs)
- Electricity/Power Access/Generators
- Tent(s) (10x10 or smaller)
- Tent(s) (Larger than 10x10)
- Equipment/Items that will need to be staked into the ground
- Trash/Recycling Receptacles
- Vehicle Access (Ex. For Loading/Unloading)
- Access to Water/Hoses
- Snow Fencing/Barriers
- Portable Restrooms
- Inflatables, Amusement Devices/Carnival Rides/Games
- Constructed Stage(s)
- Food Prepared Onsite | Cooking/Grilling
- Food Trucks
- Color Event
- Animals (as a part of the event)
- AV Equipment (Ex. Sound System, Microphone(s), Projection, etc.)
- Other Outdoor Event-Related Information
Check all that apply (or may apply)
Other Outdoor Event Related Information
Preferred Date*
MM slash DD slash YYYY
1st Alternate Date*
MM slash DD slash YYYY
2nd Alternate Date
MM slash DD slash YYYY
Access Time*

: Hours

Minutes

AM/PM

The time you need access to the space
Event/Meeting Start Time*

: Hours

Minutes

AM/PM
Event/Meeting End Time*

: Hours

Minutes

AM/PM
Exit Time*

: Hours

Minutes

AM/PM

Time everyone will have exited the space
Would you like to add a "Rain/Snow Date"?*
- No
- Yes
In case of inclement weather
Rain/Snow Date (In case of inclement weather)*
MM slash DD slash YYYY
Terms & Conditions
Agreement*
- I agree, on behalf of the Student Organization/Department for which this request is being submitted, to follow all Student Union (UGuide), University, Local, State, and Federal event and space use-related guidelines and policies. I acknowledge that failure to do so may result in loss of reservation privileges, and my reservation(s) may be cancelled. I understand that this agreement extends to all organizational members and event/meeting/program/activity participants and attendees.
Comments
This field is for validation purposes and should be left unchanged.

Student Union and Event Services

Student Union Event Services

Step 1 of 2

UConn (Storrs Campus) OUTDOOR SPACE (including Residential Life Outdoor Spaces) Reservation and Scheduling Form:

Basic Information

RESERVATION REQUEST

Request General Event Information

Request | Event Space, Date(s), Time(s)

SECOND RESERVATION REQUEST

SECOND RESERVATION REQUEST DETAILS

Second Request General Event Information

Second Request | Event Space, Date(s), Time(s)

Terms & Conditions

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