Request for Space | Student Union and Event Services

Step 1 of 2

UConn (Storrs Campus) Space Request Scheduling Form | INDOOR SPACES (including Dance Practices) | STUDENT UNION, HAWLEY ARMORY, RESIDENTIAL LIFE INDOOR SPACES:
This request form can be used to submit reservation requests for meetings/events/activities/programs that would occur between Monday, May 15, 2023 and Friday, May 10, 2024 (The reservation request period for Student Organizations ends Sunday, April 28, 2024).
Acknowledgement
- I have reviewed the Student Union reservation guidelines and policies.
Click to proceed to scheduling form

This Request is For A ...*
- Student Organization
- UConn Department
Basic Information
Student Organization Tier Designation*
Which Tier III Group are you with?*
Student Organization (no acronyms please)*
Student Organization (no acronyms please)*
Department Name (no acronyms please)*
Requestor Name*
First Last
Officer Position*
Email*
Phone*
Address
Street Address Address Line 2 City State ZIP Code
Method of Payment - Department*
- KFS
- Check
- Cash
- Credit Card
KFS Number*
This form will not be processed without a KFS number
Method of Payment - Student Organization*
- Using meeting space only
- KFS
- Check
- Cash
- USG Funding
- Credit Card
Student Organizations may incur fees depending on the type of event. Please review the UGuide for associated fees.
KFS Number*
Organization's Faculty/Staff Advisor Name*
First Last
Organization's Faculty/Staff Advisor Email*
Organization's Faculty/Staff Advisor Name
First Last
Organization's Faculty/Staff Advisor Email
RESERVATION REQUEST
Is this request for a Dance Practice
Request General Event Information
Title of Event*
Event Planner Name*
First Last
Event Planner Email*
Event Planner Phone*
Estimated Attendance*
Please provide a detailed description of your event*
Will your event include a speaker or performer who is affiliated with UConn (Current Faculty, Staff, or Student)?*
- Yes
- No
What is the name and email address of the speaker/performer?*
Will your event include a non-university entity as an event participant/speaker/performer)?*
- Yes
- No
A non-University entity is a person, persons, or an organization who is not a current faculty, staff, student, student organization, or University Department. [This includes UConn Alumni.]
For all non-University entities who will be event participants, please provide the following: 1.) The name(s) of each speaker/performer; 2.) Website Information; 3.) Biography information; 4.) Video links; 5.) Whether or not each person is a UConn Alum; 6.) Whether or not each person will attend the event in-person or virtually.*
If you do not have all of the information, please enter "Unknown". However, we need as much information as possible. Please note: Your event will not be approved until the names of all non-University event participants have been submitted to the Student Union Event Services Office (sureservations@uconn.edu)
Please feel free to provide any additional information related to non-University entities (i.e. speakers/performers) who will be participants in your event.
Will the non-University entity bring additional people?*
- Yes
- No
- Unknown at this time
List the non-University Entity's additional people here*
Is the activity/event/meeting/program closed or open?*
- CLOSED (Activity/event/meeting/program is only open to members of the organization)
- OPEN (Activity/event/meeting/program is open to people who are non-members)
CLOSED: Activity/event/meeting/program is only open to members of the organization | OPEN: Activity/event/meeting/program is open to people who are not members of your organization
Audience*
- UConn Students (OPEN: Activity/event/meeting/program is open to people who are not members of your organization)
- UConn Faculty/Staff
- General Public
Check all that apply
Will you be collecting money?*
- Yes
- No
Including, but not limited to: Charging a registration fee, charging an admissions fee, fundraising activities, and/or collecting donations (required or voluntary)
Will you be using a company to sell goods to raise funds for your group or charity?*
- Yes
- No
Will you have food at your event?*
- Yes
- No
All Student Organizations and University Departments must adhere to the Food Guidelines published in the U Guide
NOTE: Customers must use University Catering unless other approval is obtained.

If you receive approval from University Catering to use an outside food source, a temporary food permit must be completed.

All beverages served must be Coca Cola products.
Will there be minors at your event?*
- Yes
- No
UConn Minors Policy - non UConn students under 18 years of age
As this event has minors, please contact the Minors Protection Coordinator, Julie Boothroyd at (860) 486-4510 or by email at julie.boothroyd@uconn.edu. All information concerning minors can be found at http://minorprotection.uconn.edu.
Dance Practices
Dance Practice Venue*
- Student Union
- Hawley Armory
- Shippee Pequot Room
Will your organization's dance style(s) include tap, hip hop, clogging, step, stomp, or any other similar dance style(s)?*
- Yes
- No
These styles must be performed on the Student Union designated dance floor. Failure to do so may result in damage/cleaning fees to the main floor.
Dance Practice | Event/Meeting Occurrence*
- One-Time
- Weekly
- Every Other Week
- Monthly
Dance Practice | Preferred Date*
MM slash DD slash YYYY
Dance Practice | 1st Alternate Date*
MM slash DD slash YYYY
Dance Practice | 2nd Alternate Date*
MM slash DD slash YYYY
Dance Practice | Preferred Start Date*
MM slash DD slash YYYY
Dance Practice | Day of the Week*
- Tuesdays
- Thursdays
Dance Practice | Time*
- 4:00pm to 6:00pm
- 6:30pm to 8:30pm
- 9:00pm to 11:00pm
A/V Equipment Needed (fees may apply)*
- No A/V Needs
- Smartphone/Tablet Audio Connection
- Bringing Personal Laptop
Dance Practice | Hawley Armory | Event/Meeting Occurrence*
- One-Time
- Weekly
- Every Other Week
- Monthly
Dance Practice | Hawley Armory | Preferred Date*
MM slash DD slash YYYY
Dance Practice | Hawley Armory | 1st Alternate Date*
MM slash DD slash YYYY
Dance Practice | Hawley Armory | 2nd Alternate Date*
MM slash DD slash YYYY
Dance Practice | Hawley Armory | Day of the Week*
- Sunday(s)
- Monday(s) | Only available after 5pm
- Tuesday(s) | Only available after 5pm
- Wednesday(s) | Only available after 5pm
- Thursday(s) | Only available after 5pm
- Friday(s) | Only available after 5pm
Hawley Armory is not available for Dance Practices on Saturdays
Dance Practice | Hawley Armory | Preferred Start Date*
MM slash DD slash YYYY
Dance Practice | Hawley Armory | Preferred Start Time

: Hours

Minutes

AM/PM

Dance Practices are scheduled in 2-hour blocks
Dance Practice | Shippee Pequot Event/Meeting Occurrence*
- One-Time
- Weekly
- Every Other Week
- Monthly
Dance Practice | Shippee Pequot | Preferred Date*
MM slash DD slash YYYY
Dance Practice | Shippee Pequot | 1st Alternate Date*
MM slash DD slash YYYY
Dance Practice | Shippee Pequot | 2nd Alternate Date*
MM slash DD slash YYYY
Dance Practice | Shippee Pequot Time*
- 10:30am to 12:30pm (Time slot is only an option on Saturday and Sunday)
- 1:00pm to 3:00pm (Time slot is only an option on Saturday and Sunday)
- 3:30pm to 5:30pm (Time slot is only an option on Saturday and Sunday)
- 6:00pm to 8:00pm
- 8:30pm to 10:30pm
Dance Practice | Shippee Pequot Preferred Start Date*
MM slash DD slash YYYY
Dance Practice | Shippee Pequot Day of the Week*
- Sunday(s)
- Monday(s)
- Tuesday(s)
- Wednesday(s)
- Thursday(s)
- Friday(s)
- Saturday(s)
Dance Practice | Shippee Pequot Time (Monday through Friday)*
- 6:00pm to 8:00pm
- 8:30pm to 10:30pm
Dance Practice | Shippee Pequot Time (Saturday and Sunday)*
- 10:30am to 12:30pm
- 1:00pm to 3:00pm
- 3:30pm to 5:30pm
- 6:00pm to 8:00pm
- 8:30pm to 10:30pm
Additional Dance Practice Information:*
Request | Event Space, Date(s), Time(s)
Venue | Departments*
- Student Union
Venue | Student Organizations*
- Student Union
- Residential Life Indoor Spaces
- Hawley Armory (Gym or Mat Room)
Venue | Tier III Student Organizations*
- Student Union
- Residential Life Indoor Spaces
- Hawley Armory (Gym or Mat Room)
Hawley Armory Spaces*
- Hawley Armory Gym
- Hawley Armory Mat Room
Please select one
Residential Life Indoor Space(s)*
Please indicate which space(s) you are requesting.
Other Student Union-Related Information/Requests
Event/Meeting Occurrence*
- One-Time
- Weekly
- Twice a Week
- Every Other Week
- Monthly
- Other
Other Event Occurrence Information
Event/Meeting Day(s) of the Week*
- Sunday
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
Check all that apply
Preferred Start Date*
MM slash DD slash YYYY
Preferred Date*
MM slash DD slash YYYY
1st Alternate Date*
MM slash DD slash YYYY
2nd Alternate Date
MM slash DD slash YYYY
Access Time*

: Hours

Minutes

AM/PM

The time you need access to the space
Event/Meeting Start Time*

: Hours

Minutes

AM/PM
Event/Meeting End Time*

: Hours

Minutes

AM/PM
Exit Time*

: Hours

Minutes

AM/PM

Time everyone will have exited the space
Request | Event Space Configuration, Setup Needs, and AV Needs
Room Set-Up
Other Specific Room Set-Up Instructions:
Will you need AV Equipment (Ex. Microphone(s), connection to monitor/projector, etc.)
A/V Equipment Needed - fees may be applied*
- No Audio Visual Equipment
- Smartphone/Tablet Audio Connection
- Bringing Personal Laptop/Tablet
- TV
- Podium
- Microphone
- Conference Speaker Phone
Check all that apply
Microphones*
- Hand-Held
- Lapel
Check all that apply
Other Equipment Needed
SECOND RESERVATION REQUEST
WOULD YOU LIKE TO ADD A SECOND RESERVATION REQUEST?*
- Yes
- No
You can have up to two reservation requests per space/event request form..
SECOND RESERVATION REQUEST DETAILS
Is the General Event Information for this request the same as the information in the first "Request General Event Information" section?*
- Yes
- No
If yes, you will still need to enter information into the "Event Space, Date(s), Time(s)" section.
Second Request General Event Information
Title of Event*
Event Planner Name*
First Last
Event Planner Email*
Event Planner Phone*
Estimated Attendance*
Please provide a detailed description of your event*
Will your event include a speaker or performer who is affiliated with UConn (Current Faculty, Staff, or Student)?*
- Yes
- No
What is the name of the speaker/performer?*
Will your event include a non-university entity as an event participant/speaker/performer?*
- Yes
- No
A non-University entity is a person, persons, or an organization who is not a current faculty, staff, student, student organization, or University Department.
Please list the name(s) of all non-University entities who will be event participants.*
If you do not have all of the information, please enter "Unknown". If an event participant is a UConn alum, please indicate this next to that person's name. Please note: Your event will not be approved until the names of all non-University event participants have been submitted to the Student Union Event Services Office (sureservations@uconn.edu)
Provide any additional information concerning the speaker/performer here (affiliation, website, biography, video links, etc.)*
Will the non-University entity bring additional people?*
- Yes
- No
- Unknown at this time
List the non-University Entity's additional people here*
• Is the activity/event/meeting/program closed or open?*
- CLOSED (Activity/event/meeting/program is only open to members of the organization)
- OPEN (Activity/event/meeting/program is open to people who are non-members)
CLOSED: Activity/event/meeting/program is only open to members of the organization | OPEN: Activity/event/meeting/program is open to people who are not members of your organization
Audience*
- UConn Students (OPEN: Activity/event/meeting/program is open to people who are not members of your organization)
- UConn Faculty or Staff
- General Public
Check all that apply
Will you be collecting money?*
- Yes
- No
Including, but not limited to: Charging a registration fee, charging an admissions fee, fundraising activities, and/or collecting donations (required or voluntary)
Will you be using a company to sell goods to raise funds for your group or charity?*
- Yes
- No
Will you have food at your event?*
- Yes
- No
EVENTS THAT INCLUDE FOOD/BEVERAGE(S) WILL REQUIRE 6-FOOT DISTANCING BETWEEN ALL PERSONS | All Student Organizations and University Departments must adhere to the Food Guidelines published in the U Guide
NOTE: Customers must use University Catering unless other approval is obtained.

If you receive approval from University Catering to use an outside food source, a temporary food permit must be completed.

All beverages served must be Coca Cola products.
Will there be minors at your event?*
- Yes
- No
UConn Minors Policy - non UConn students under 18 years of age
As this event has minors, please contact the Minors Protection Coordinator, Julie Boothroyd at (860) 486-4510 or by email at julie.boothroyd@uconn.edu. All information concerning minors can be found at http://minorprotection.uconn.edu.
Second Request | Event Space, Date(s), Time(s)
Venue | Departments*
- Student Union
Venue | Student Organizations*
- Student Union
- Residential Life Indoor Spaces
- Hawley Armory (Gym or Mat Room)
Venue | Tier III Student Organizations*
- Student Union
- Residential Life Indoor Spaces
- Hawley Armory (Gym or Mat Room)
Hawley Armory Spaces*
- Hawley Armory Gym
- Hawley Armory Mat Room
Please select one
Residential Life Indoor Space(s)*
Please indicate which space(s) you are requesting.
Other Student Union-Related Information/Requests
Event Meeting Occurence*
- One-Time
- Weekly
- Twice a Week
- Every Other Week
- Monthly
- Other
Other Event Occurrence Information
Event/Meeting Day(s) of the Week*
- Sunday
- Monday
- Tuesday
- Wednesda
- Thursday
- Friday
- Saturday
Check all that apply
Preferred Start Date*
MM slash DD slash YYYY
Preferred Date*
MM slash DD slash YYYY
1st Alternate Date*
MM slash DD slash YYYY
2nd Alternate Date
MM slash DD slash YYYY
Access Time*

: Hours

Minutes

AM/PM

The time you need access to the space
Event/Meeting Start Time*

: Hours

Minutes

AM/PM
Event/Meeting End Time*

: Hours

Minutes

AM/PM
Exit Time*

: Hours

Minutes

AM/PM

Time everyone will have exited the space
Second Request | Event Space Configuration, Setup Needs, and AV Needs)
Room Set-Up
Other Specific Room Set-Up Instructions:
Will you need AV Equipment (Ex. Microphone(s), connection to monitor/projector, etc.)
A/V Equipment Needed - fees may be applied*
- No Audio Visual Equipment
- Smartphone/Tablet Audio Connection
- Bringing Personal Laptop/Tablet
- TV
- Podium
- Microphone
- Conference Speaker Phone
Check all that apply
Microphones*
- Hand-Held
- Lapel
Check all that apply
Other Equipment Needed
Terms & Conditions
Agreement*
- I agree, on behalf of the Student Organization/Department for which this request is being submitted, to follow all Student Union (UGuide), University, Local, State, and Federal event and space use-related guidelines and policies. I acknowledge that failure to do so may result in loss of reservation privileges, and my reservation(s) may be cancelled. I understand that this agreement extends to all organizational members and event/meeting/program/activity participants and attendees.
Email
This field is for validation purposes and should be left unchanged.

Student Union and Event Services

Request for Student Union

Student Union Event Services

Step 1 of 2

UConn (Storrs Campus) Space Request Scheduling Form | INDOOR SPACES (including Dance Practices) | STUDENT UNION, HAWLEY ARMORY, RESIDENTIAL LIFE INDOOR SPACES:

Basic Information

RESERVATION REQUEST

Request General Event Information

Dance Practices

Request | Event Space, Date(s), Time(s)

Request | Event Space Configuration, Setup Needs, and AV Needs

SECOND RESERVATION REQUEST

SECOND RESERVATION REQUEST DETAILS

Second Request General Event Information

Second Request | Event Space, Date(s), Time(s)

Second Request | Event Space Configuration, Setup Needs, and AV Needs)

Terms & Conditions

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