All materials (i.e., flyers and boxes) must be stored under the table and removed each day unless other arrangements have been pre-approved by SU Event Services. No overnight storage is permitted. 

Onsite Representatives: 

• Tabling reservations may only have a maximum of (2) representatives onsite during the reservation. 
• For the duration of the reservation, table/space may not be left unattended. 

Aggressive marketing or selling tactics are prohibited: 

• Representatives from the group must remain within arm’s length of the table at all times and may not call out to passers-by.  
• Customers must be allowed to self-select to participate at the table.

“Giveaways”:
Must be available without condition of participation in the promotion or business activity.
[Example: If you are giving away an item, you cannot, as a condition of participation, only give the item to people who follow you on social media. You are required to give the item away to everyone, even those who do not choose to follow you on social media.]

Signage: 

• Union Street (inside) 
  • Signs and merchandise may be attached to the front of a Union Street table. The use of additional display structures (including sandwich boards/A-Frames) is prohibited unless pre-approved by SU Event Services. 
  • Signage can be hung, using painter’s tape only, at Union Street tables 4, 5, and 6.
• A-Frames are permitted in outdoor locations. 
• All sign plans in all locations must be pre-approved by the Student Union Event Services department prior to the reservation date. 

Tape on the floor/ground:
Groups may not put tape on the floor/ground around their table for any reason. 

Audio: 

• No audio equipment is permitted at Union Street tables.
• Audio may be permitted for outdoor locations on a case by case basis.
• Audio requests must be discussed and approved during the reservation request process. 
• Requests for audio to be included as a part of your reservation received on the day of the reservation will not be approved. 

Electricity: 

• Access to electricity is limited to Union Street tables 4, 5, and 6 
• Electricity may be available for outdoor locations on a case by case basis. 
• Electricity requests must be discussed and approved during the reservation request process. 
• Requests for access to electricity received on the day of the reservation will not be approved. 

The use of sternos (or other open flames), hot plates or hot boxes: 

• Sternos (or other open flames) are not permitted at Union Street tables. 
• Sternos (or other open flames) may be used in outdoor locations on a case by case basis. 
  • Requests must be discussed and approved during the reservation request process.  
  • Requests received on the day of the reservation will not be approved. 

 Please contact sureservations@uconn.edu if you have questions or need additional information.

Please note that the Student Union Theatre is used for presentations, movies and small performances.  Our theatre does not have any dressing rooms or wing space, and has a limited selection of pre-set stage lighting.  Lit candles, open flames or smoke/fog/dry ice machines are not permitted on the premises.  Heavy, percussive movement (such as tap dancing, step dancing, stomping or strolling) is not permitted on the stage.  Performance or costumes which utilize masks may only be worn when inside the theatre, during the performance. 

A designated contact person from your organization or department is required.  This person will assume responsibility for the event and must be present during the entirety of the customer’s access time.  The hosting organization or department is held responsible for the conduct of the individuals participating and attending the event and will be held to the policies outlined in the UGuide and standards set forth in the UConn Student Code of Conduct.   

The hosting organization or department is to provide their own ushers to sell/collect tickets, manage crowds, make sure everyone is in a seat, all aisles are not blocked and to pick up all trash immediately following the conclusion of the program.  The group must have the minimum number of 2 volunteers required for the event to occur.  If the customer is unable to provide ushers, Student Union ushers may be hired.  The Student Union will only open the balcony when seating in the lower level has reached full capacity. 

Only Student Union staff are authorized to operate the audio visual equipment located in the Tech Booth at the entrance of the Theatre. Customers are not authorized to modify any portion of the audio visual system without expressed permission from the Audio Visual & Technical Services Manager or their designee.  All equipment must remain in the Theatre.  All fixed cable connections must be gaffer-taped down for safety (this does not apply to instrument cables).  Customers are allowed to hire an external audio visual vendor; a meeting between our Audio Visual & Technical Services Manager, Facilities Manager, Event Planning Coordinator and the vendor will be required to ensure the Student Union can support their needs. 

In accordance with Federal copyright laws, the viewing of movies requires a Public Viewing License.
https://studentunion.uconn.edu/wp-content/uploads/sites/3149/2021/07/showing-a-movie-on-campus-PDF.pdf 

General Information

Banner space is available for use by registered student organizations and University departments for advertising events and programs. Banner space is located in the Student Union on the second-floor balcony overlooking the Food Court.

Guidelines

• Banners may not exceed 2’ 6” tall x 6’ wide.
• Banners must include:
  • The name of the sponsoring student organization or department
  • The type of event/program
  • Contact information 
• Glitter is not permitted on banners.
• Banners are to be brought to the Student Union Information Center for review.
• Approved banners will be hung by the Student Union staff.
• The banner will be hung for two weeks or until the day after the advertised event date (whichever comes first). Only Student Union staff are permitted to remove banners.
• Candidates in a student-based election are to follow the guidelines of the elections authority.

Scheduling Information

• Banner space availability is on a first-come first-served basis.
• Reservations end on Monday, two-weeks later, or until the day after the advertised event date (whichever comes first).
• Depending on space availability, student organizations/departments may be limited to one banner per two-week period.
• START DATE MUST BE ON A MONDAY.
• Reservations begin Mondays at 12pm.
• Upon removal, the sponsoring student organization or department will be contacted and will have three business days to retrieve the banner or it will be discarded.

[The Student Union is not responsible for any damage that may occur while the banner is hanging or for banners that have been discarded.]

The purpose and intent of canvassing in the Student Union is to create a marketplace of ideas and diverse thought. Canvassing in the Student Union is the initiation of direct contact with individuals for the following purposes:   

• Identifying support for a campaign or campaign candidate. 
• Educating or persuading individuals to adopt a particular philosophy/point of view. 
• Obtaining signatures for petition. 
• Voter’s registration initiatives. 
• Creating issue visibility and/or awareness. 
• Distributing public health announcements. 
• Other purposes identified as approved by the Student Union and Event Services Director or Associate Director.

Canvassing does not include an option to solicit money or sell any commodity. Canvassing does not include activities for the sole purpose of promotion/advertising of a meeting, event, or program or for soliciting participation in surveys. These activities are permitted at a Union Street or outdoor table (Tabling Reservation Information).   

General Information:

• Any registered student organization (or candidates for an elected office in a registered student organization), any University department or official University committee, or Non-affiliated individuals or entities may submit an application for canvassing:  
• There is a limit of two individuals per approved canvassing event.   
  • Approved student organizations and University departments or official University committees 
    • May conduct a maximum of five canvassing events per month.  
    • Canvassing application must be received at least 3-business days prior to the desired canvassing date(s). 
  • Non-affiliated individuals or entities interested in canvassing: 
    • May conduct a maximum of one canvassing event per month. 
    • Must reserve a Union Street or Fairfield Way table and pay the associated fee. 
    • Must submit a Certificate of Insurance and complete a Facilities Use Agreement (Canvassing may not occur until completed documents have been submitted and processed by Student Union and Event Services) 
    • Canvassing application must be received at least 5-business days prior to the desired canvassing date(s). 
• For all Canvassing applications:  
  • A copy of any materials that will be distributed as part of the canvassing event must be included with the application. 
  • All materials must adhere to “Responsibilities of Community Life: The Student Code” and must contain the name of the sponsoring individual or organization. 
  • The Student Union and Event Services Associate Director or designee will notify the canvasser via e-mail of the canvassing application approval status. 
• Canvassing may only take place in the following designated areas (Canvassers may not interfere or disrupt scheduled activities in these spaces):
  [As noted previously: Non-affiliated individuals or entities interested in canvassing must reserve a Union Street or Fairfield Way table and pay the associated fee.]
  • Union Street, located on the first floor. 
  • The Food Court terrace, which is located on the second floor, overlooking the Food Court.  
  • Fairfield Way from Hillside Road (The Student Union side of the road) to the University Seal area in between Rowe Hall and the Library.  
• Canvassers would need to check in at the Student Union Information Center. 
• Canvassers will be provided with identification badges that must be worn at all times. Canvassers must also carry photo identification with them at all times. 
• Canvassers may not use amplifying devices (including bullhorns). 
• Canvassers are responsible for collecting distributed printed materials that may have been discarded throughout the Student Union or along Fairfield Way.