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Event Reservation Forms

It is exciting to see all of the activities, events, meetings, and programs that are being planned, and we are definitely looking forward to working with you!

As always, you can contact us with any questions or event needs.

Prior to submitting a reservation request form, please review our reservation request submission timelines on our Reservation Process & Guidelines page. 

Indoor Space Reservations

Use this form to submit requests for:

  • Student Union
    • Indoors - Meeting spaces and Large Event Spaces (SU Ballroom, SU Theatre)
  • Hawley Armory
    [Please note that the gym in not in full operation. Only half of the basketball court is available for use.]
    • Student Organization's only - Departments can contact Hawley Armory directly
    • Mat Room, Gym
  • Dance Practices
    • Student Union
    • Hawley Armory
    • Shippee Pequot
  • Residential Life Indoor Spaces
    • Student Organization's only
    • Departments can contact Residential Life directly

This Form is for:
Student Organizations
University Departments

Student Union Meeting Reservations | SMALL MEETING ROOM FORM

[For recurring meetings in indoor spaces, please complete the "Indoor Space Reservations" request form]

Use this form to submit requests for:

  • Student Union
      • Meetings in the Student Union that do not require any additional services or setups
      • Student Union meeting spaces: SU 221, SU 312, SU 320, SU 321, SU 322, SU 324, SU 325, SU 410, SU 416A

    This Form is for:
    Student Organizations
    University Departments

    Academic Classroom Reservations

    [ACADEMIC CLASSROOM SPACE REQUESTS FOR SPRING 2024 WILL BE ACCEPTED, BEGINNING @ NOON ON TUESDAY, JANUARY 30, 2024 (The last date for SPRING 2024 classroom reservations is Friday, April 26, 2024).]

    Use this form to submit requests for:

    • Academic Classrooms
      • Student Organizations only
      • Departments can find information about reserving classrooms here.

    This Form is for:
    Student Organizations

    Tabling, Display Case, Donation Box, Banner Reservations

    Use this form to submit requests for:

    • Tabling on Union Street and Fairfield Way
    • Display Case
    • Donation Box
    • Banner Space (over the Student Union food court)

    This Form is for:
    Student Organizations
    University Departments

    Outdoor Space Reservations

    Use this form to submit requests for:

    • Outdoor Spaces on Storrs Campus (including 5K/Run/Walk Events)
      [For outdoor tabling, please complete the Tabling and Display Case Reservation Request form.]
      • Fairfield Way, Founder's Green/CLAS Quad, Great Lawn, Residential Life Outdoor Spaces, and other spaces on the UConn Storrs campus

    This Form is for:
    Student Organizations
    University Departments

    University Events & Conference Services Reservations

    This form accepts requests to book campus spaces managed by University Events and Conference Services.

    Use this form to submit requests for:

    • Community Room | Bookstore
    • Konover Auditorium | Dodd
    • North Reading Room | Wilbur Cross
    • Rome Ballroom | Rome Commons

    Contact University Events and Conference Services:
    reservations@uconn.edu
    https://conferences.uconn.edu/

    Vendor Request Form

    This form accepts requests from Vendors to book tabling and event space inside the Student Union and outdoors on Fairfield Way.

    Vendors/Contractors/External Organizations are non-affiliated customers (entities external to the University) working directly with the Student Union Event Services Office to book space to provide services or a program open to the University community.

    • Vendors/Contractors/External Organizations are subject to fees for use of space and/or services.
    • Vendors/Contractors/External Organizations are not permitted on campus during new student orientation programs or welcome weekends.
    • Vendors/Contractors/External Organizations must have a signed “Facilities Use Agreement” and a Certificate of insurance on file with the Student Union before space reservations can be confirmed.
    • Vending/Sales and Concessions (Tabling Reservations): 
      • Vendors/Contractors/External Organizations utilizing this reservation process are not allowed to sell food on the UConn campus, however vendors may setup to give out food samples.
      • All products for sale or fundraising activities must be in compliance with all existing University contracts and State of Connecticut contracts and laws.  
      • Approval for a concession reservation will depend on space availability (The SU Event Services Office staff will make the best effort for non-duplication of concession reservations).
      • Aggressive selling tactics are prohibited.
      • Representatives from the group must stay in the assigned area. 
      • All tabling guidelines apply. 
      • The following locations can be reserved for these activities:  
        • Student Union Indoor Locations:
          • Union Street tabling spaces
        • Outdoor Locations:
          • Fairfield Way (North or South)
          • The Husky Dog Circle on Fairfield Way
          • The University Seal Plaza
    • Non-Tabling Outdoor Locations and Student Union Indoor Locations (Non-tabling Reservations):
      Once you have submitted the form, a Student Union Event Services staff member will contact you to discuss space options.

      RESERVATION REQUEST FORM SUBMISSION PROCESS:

      1. Complete and Submit a Vendors/Contractors/External Organizations reservation request form
        • Vendor Request Form Link: 
          https://s.uconn.edu/su_vendorfuarequestform
        • Timelines for Reservation Request Form Submissions:
          • For Tabling Reservations (Indoor and Outdoor):
            This form should be submitted at least 15-business days prior to the desired reservation date.
          • For Non-Tabling Reservations (Indoor and Outdoor):
            This form should be submitted at least 20-business days prior to the desired reservation date.
      2. Once a form has been submitted, Student Union and Event Services staff will contact the vendor to review the form and review the reservation details.
      3. The information will then be entered into a Facilities Use Agreement (FUA) contract, and sent to the vendor via DocuSign so the Vendor can sign the contract
      4. Once the DocuSign contract has been fully executed and the Certificate of Insurance has been received, the reservation will be confirmed by our office.
      5. Payment must be received by the payment date, or the reservation will be cancelled.

        Please contact SUReservations@uconn.edu if you have questions or need additional information.

            Student Organization Priority Access Request Form

            Accepting requests for Storrs Campus meetings/events/activities/programs that would occur between between
            Saturday, September 18, 2021 – May 13, 2022.

            This form is available from 12:01am Monday, July 19, 2021 - 11:59pm Friday, July 23, 2021
            Additional requests for space/events can be made starting at 12pm on August 16, 2021.

            Use this form to submit requests for:

            • Student Union Indoor Spaces
            • Outdoor Spaces on Storrs Campus (including 5K/Run/Walk Events)
              • Student Union Mall (Lawn)
              • Student Union Terrace
              • Student Union North Patio
              • Fairfield Way
              • Founder's Green/Great Lawn
              • CLAS Quad
              • Hawley Armory

            Not currently available:

            • ResLife Spaces (Requests available starting August 16, 2021)
            • Academic Classrooms (Requests available starting after the second week of classes)

            This Form is For:
            Student Organizations Only

            Guidelines for Tier I, II, III Organizations >

            Student organizations are limited to the following reservation options during the priority access request timeframe.

            Tier I Student Organizations 

            • (1) Fall recurring meeting (weekly or monthly)
            • (1) Spring recurring meeting (weekly or monthly)

            Tier II and Tier III Student Organizations

            • (1) Fall recurring meeting (weekly or monthly)
            • (1) Spring recurring meeting (weekly or monthly)
            • (1) Fall program/event
            • (1) Spring program/event

            Each Student Organization may only submit ONE Priority Request form:

            • All of your requests must be included on (1) form
            • If a Student Organization submits more than one Priority Request form, we will only process the first submission/form
            • All forms will be processed during the first two weeks of August
            • A form submission is a request for space
            • All requests are subject to space availability
            • Space/Event Confirmations will be sent no later than August 16, 2021