Event and Meeting Submission Form

Student Union Staff
The Student Union Event Services staff is currently working remotely. If you need assistance, you can reach us by email or by phone:

  • Email: sureservations@uconn.edu
  • Phone: 860.486.3421
    (If we are unable to answer at the time of your call, please leave a voicemail with your name, contact information, and the reason for your call. Thank you.)
Information about the Fall 2020 Reservation Process:
In order to comply with State of Connecticut executive orders and guidelines, established to mitigate the impact of COVID-19 in our community, there has been a significant decrease in the number of available spaces for non-academic use, as well as reduced capacities for those spaces. For this reason, the Student Union has created a new reservation request process for programs/meetings/events/activities that would be scheduled to occur during the Fall 2020 semester in all spaces reserved by the Student Union.

BEGINNING WEDNESDAY SEPTEMBER 23, 2020
3rd Reservation Request Period Opens
[For events/activities/programs/meetings that would be scheduled to occur between September 23, 2020 (Wednesday) and November 20, 2020 (Friday)]
Indoor:
Reservation requests must be submitted by University Departments and
Student Organizations (Tier I, Tier II, and Tier III)
– Student Union Meeting Rooms
– Academic Classrooms
– Konover (Dodd) Auditorium
– Wilbur Cross North Reading Room
– Bookstore (Community Room)

Outdoor:

MEETINGS sponsored by University Departments and Student Organizations (Tier I, Tier II, and Tier III)
[Requests for outdoor meeting spaces must be submitted at least 1-business day prior to the desired meetings date (for Sunday and Monday, the requests must be submitted by noon on Thursday.]
– The SU Mall Tent (closest to the Student Union)
[Available: Monday through Thursday (4pm to 8pm) and Sunday (11:30am to 8pm)]

EVENTS sponsored by University Departments and Tier III Student Organizations Only
[Requests for outdoor events must be submitted at least 3-weeks in advance of the desired event date.]
– SU Terrace
– SU Fire Pit
– SU Mall Tent (closest to the Student Union)

The Student Union Theater, the Student Union Ballroom, and Rome Ballroom:
To support the academic mission and certain essential services of the University because of space limitations as a result of physical distancing safety requirements due to the impact of COVID-19, the Student Union Theater, the Student Union Ballroom, and Rome Ballroom have been repurposed and are unavailable for programs/meetings/events/activities during the Fall 2020 semester 

Individual Study Spaces: Academic Classrooms and Homer Babbidge Library

Individual students can reserve academic classrooms for the purposes of participating in online courses or for study spaces. Options and the process to reserve space in classrooms or the Homer Babbidge Library can be found here: https://reopen.uconn.edu/campus-services

We will be unable to accommodate reservation requests for the following:
– Recurring reservation requests (Ex. Weekly, bi-weekly, etc.)
– Reservation requests for Res Life Spaces – Space is limited and only available for the benefit of residential students
– Reservation requests for Hawley Armory Spaces – space not currently available for use, per facility due to COVID-19 safety compliance requirements
– Reservation requests involving movement activity (Ex. dance, archery, martial arts, yoga, singing, etc.) due to space limitations/requirements
– Reservation requests for tabling (indoors or outdoors)

Event Submission Form
Please review the Fall 2020 Reservation Process Guidelines on the Student Union website before completing the Event Submission form (www.studentunion.uconn.edu/fall2020). Only reservations which comply with these guidelines will be processed.STUDENT ORGANIZATION FORM SUBMISSION INSTRUCTIONS
Currently, each student organization can submit up to (3) request forms:
– (1) form for space in the Student Union (You can request up to three dates)
– (1) form for Academic Classroom Space (You can request up to three dates)
– (1) form for the SU Mall Tent Meetings (You can request up to three dates)
[Available: Monday through Thursday (4pm to 8pm) and Sunday (11:30am to 8pm)]
– (1) form for SU Mall Tent Events, SU Fire Pit, and SU Terrace (Only Tier III Student Organizations and University Departments)If space is available after we process these forms, we will reopen the reservation process and allow for additional request form submissions.

University Events and Conference Services Spaces
There is no limit on the number of request forms that may be submitted for the following spaces:

– Konover (Dodd) Auditorium
– Wilbur Cross North Reading Room
– Bookstore (Community Room)