Please Note: All reservations will be subject to change or cancellation if at any point we receive more restrictive guidelines from the university for space use and/or gatherings.

Examples: Events with multiple dates, multiple spaces, requiring additional services/equipment, etc.

Optimal Event Request Submission Timeline: Submit request(s) 75 business days or more prior to the requested event date(s)

Event Request Submission Deadline: No later than 60 business days prior to the event date(s)

Optimal Event Request Submission Timeline: Submit request(s) 45 business days or more prior to the requested event date(s)

Event Request Submission Deadline: No later than 30 business days prior to the event date(s)

Optimal Event Request Submission Timeline: Submit request(s) 30 business days or more prior to the requested event date(s)

Event Request Submission Deadline: No later than 20 business days prior to the event date(s)

These events include (but are not limited to):

• Those that use a vendor (ex. DJ, sound companies, inflatables, pipe & drape),
• Events located in the Student Union Theatre, Ballroom, 304, 310, and 104
• Events which plan to include external (those not currently a UConn student, faculty or staff member) speakers or performers

Optimal Event Request Submission Timeline: Submit request(s) 30 business days or more prior to the requested event date(s)

Event Request Submission Deadline: No later than 20 business days prior to the event date(s)

Optimal Event Request Submission Timeline: Submit request(s) 5 business days or more prior to the requested event date(s)

Event Request Submission Deadline: No later than 2 business days prior to the event date(s)

Examples: Events with multiple dates, multiple spaces, requiring additional services/equipment, etc.

Optimal Event Request Submission Timeline: Submit request(s) 75 business days or more prior to the requested event date(s)

Event Request Submission Deadline: No later than 60 business days prior to the event date(s)

Optimal Event Request Submission Timeline: Submit request(s) 45 business days or more prior to the requested event date(s)

Event Request Submission Deadline: No later than 30 business days prior to the event date(s)

For meetings that may require additional services/equipment as well as reservations that would include inflatables, tents, amusement devices, carnival rides, games, constructed stages, generators, or other items

Optimal Event Request Submission Timeline: Submit request(s) 30 business days or more prior to the requested event date(s)

Event Request Submission Deadline: No later than 20 business days prior to the event date(s)

Optimal Event Request Submission Timeline: Submit request(s) 15 business days or more prior to the requested event date(s)

Event Request Submission Deadline: No later than 10 business days prior to the event date(s)

For meetings that require no additional services or equipment, "Grab and Go" Events, and outdoor tabling for both bake sale and non-bake sale requests

Optimal Event Request Submission Timeline: Submit request(s) 10 business days or more prior to the requested event date(s)

Event Request Submission Deadline: No later than 5 business days prior to the event date(s)

External refers to individuals who are not currently UConn students, faculty or staff.

Reservations that plan to include external speakers or performers must submit all names, contact information, and riders to Event Services no later than 15 business days prior to the event

Optimal timeline: 20 business days prior to the event.

All Certificates of Insurance and Certificates of Manufacture must be submitted to Event Services no later than 15 business days prior to the event

Optimal timeline: 20 business days prior to the event.

For events which include donated food and/or Coca-Cola beverages from and/or prepared by licensed food vendors (in compliance with Environmental Health and Safety guidelines)

Letters of Donation must be submitted to Event Services no later than 10 business days prior to the event/program

Optimal timeline: 20 business days prior to the event.

Temporary Food Service Permit Applications must be submitted to Event Services no later than 15 business days prior to the event/program
[We recognize Environmental Health and Safety Services will accept these forms 10-days prior to an event; however, the Student Union and Event Services department requires additional processing time.]

Optimal timeline: 20 business days prior to the event.

Catering First Right of Refusal forms must be submitted no later than 15 business days prior to the event/program.
[If the form is not submitted by the deadline and Catering is unable to support the event, you will not be permitted to have food as a part of your event.]

Optimal timeline: 20 business days prior to the event.

All events for which an Event Coordinator is assigned must have all event details and approvals confirmed and finalized with Event Services no later than 15 business days prior to the event

• This includes, but is not limited to: access and event schedules, room diagrams, equipment needs, signage plans, setup information, onsite event contact information and food permits

Optimal timeline: 20 business days prior to the event.

General Reservations Periods
[While we will work to follow this plan, there may be extenuating circumstances that require us to adjust our timelines. As a result, all reservation periods listed below are subject to change. Please contact Student Union and Event Services Reservations (sureservations@uconn.edu) if you need additional information.

Fall classroom reservations 

Open at Noon on the Tuesday of the third week of Fall semester classes 

Hawley Armory and Shippee Pequot Spring reservations 

Open on the 1st Tuesday in December 

Spring classroom reservations 

Open at Noon on the Tuesday of the third week of Spring semester classes 

Student Union summer reservations 

Open at Noon on the 1st Tuesday in February 

Reservation requests open for the following academic year: 

Noon on the 3rd Tuesday in February | Registered Student Organization Priority Scheduling begins 

Noon on the 3rd Tuesday in March | Reservation requests open for all customers (student organizations, departments, etc.) 

Hawley Armory and Shippee Pequot Fall reservations 

Open in the 3rd Tuesday in April 

Reservation Request Schedule | 2024-2025

• Reservation request forms are now being accepted for the 2024-2025 academic year for:
  • Student Union spaces
  • Outdoor spaces
• Additional Spaces:
  • Academic Classrooms
    • Fall 2024 semester | Reservation requests will be accepted from Student Organizations beginning at 12pm on Tuesday, September 10, 2024
    • Spring 2025 semester | Reservation requests will be accepted from Student Organizations beginning at 12pm on Tuesday, February 4, 2025
  • Hawley Armory (Mat Room, Gym)
    • Fall 2025 semester | Reservation requests will be accepted from Student Organizations beginning Tuesday, April 15, 2025
    • Spring 2025 semester | Reservation requests will be accepted from Student Organizations beginning Tuesday, December 3, 2024
  • Shippee Pequot Room
    • Fall 2025 semester | Reservation requests will be accepted from Student Organizations beginning Tuesday, April 15, 2025
    • Spring 2025 semester | Reservation requests will be accepted from Student Organizations beginning Tuesday, December 3, 2024

Reservation Request Forms
All reservation request forms can be found here.

COVID-19 Safety 

• Neither physical distancing or masking are required indoors or outdoors
• Wearing of masks is always supported by our community, even when not required

The Advance Scheduling process has concluded for the 2023-2024 academic year.

Information about the Advance Scheduling process for the 2024-2025 academic year will be posted toward the end of the Fall 2023 semester.