Request for Tabling, Display Case, Donation Box, or Banner Space Student Union Event Services Step 1 of 2 50% UConn (Storrs Campus) TABLING, DISPLAY CASE, DONATION BOX, and BANNER Request Form:This request form can be used to submit reservation requests that would occur between Tuesday, March 19, 2024 and Friday, May 16, 2025. (The reservation request period for Student Organizations ends Sunday, May 4, 2025.) | Use this form for the following requests: Tabling (Student Union and Fairfield Way) and the Student Union Display Case, Donation Box, and Banner space (over the food court).Acknowledgement I have reviewed the Student Union reservation guidelines and policies. Click to proceed to scheduling form This Request is For A ...* Student Organization UConn Department Basic InformationStudent Organization Tier Designation*Tier ITier IITier IIIWhich Tier III Group are you with?*The Daily CampusGraduate Student Senate (GSS)Nutmeg YearbookPraxisSUBOGUCTVUndergraduate Student Government (USG)WHUSStudent Organization (no acronyms please)* Student Organization (no acronyms please)* Department Name (no acronyms please)* Requestor Name* First Last Officer Position*PresidentVice PresidentSecretaryTreasurerTier III Student Org AdvisorEmail* Phone*Address Street Address Address Line 2 City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Method of Payment - Department* KFS Check Cash Credit Card KFS Number*Method of Payment - Student Organization* Using meeting space only KFS Check Cash USG Funding Credit Card Student Organizations may incur fees depending on the type of event. Please review the UGuide for associated fees.KFS Number*Organization's Faculty/Staff Advisor Name* First Last Organization's Faculty/Staff Advisor Email* Organization's Faculty/Staff Advisor Name First Last Organization's Faculty/Staff Advisor Email RESERVATION REQUESTIs this a request for a Donation Box Reservation, a Tabling or a Display Case Reservation, or a Banner Reservation?* Donation Box Tabling or Display Case Banner Banners are displayed around the Student Union food court area.Request General Event InformationTitle of Event* Event Planner Name* First Last Event Planner Email* Event Planner Phone*Estimated Attendance* Please provide a detailed description of your event*Will your event include a speaker or performer who is affiliated with UConn (Current Faculty, Staff, or Student)?* Yes No What is the name of the speaker/performer?* Will your event include a non-university entity as an event participant/speaker/performer)?* Yes No A non-University entity is a person, persons, or an organization who is not a current faculty, staff, student, student organization, or University Department.Please list the name(s) of all non-University entities who will be event participants.*If you do not have all of the information, please enter "Unknown". If an event participant is a UConn alum, please indicate this next to that person's name. Please note: Your event will not be approved until the names of all non-University event participants have been submitted to the Student Union Event Services Office (sureservations@uconn.edu)Provide any additional information concerning the speaker/performer here (affiliation, website, biography, video links, etc.)*Will the non-University entity bring additional people?* Yes No Unknown at this time List the non-University Entity's additional people here*Is the activity/event/meeting/program closed or open?* CLOSED (Activity/event/meeting/program is only open to members of the organization) OPEN (Activity/event/meeting/program is open to people who are non-members) CLOSED: Activity/event/meeting/program is only open to members of the organization | OPEN: Activity/event/meeting/program is open to people who are not members of your organizationAudience* UConn Students (Activity/event/meeting/program is open to people who are not members of your organization) UConn Faculty/Staff General Public Check all that applyWill you be collecting money?* Yes No Including, but not limited to: Charging a registration fee, charging an admissions fee, fundraising activities, and/or collecting donations (required or voluntary)Will you be using a company to sell goods to raise funds for your group or charity?* Yes No Will you have food at your event?* Yes No EVENTS THAT INCLUDE FOOD/BEVERAGE(S) WILL REQUIRE 6-FOOT DISTANCING BETWEEN ALL PERSONS | All Student Organizations and University Departments must adhere to the Food Guidelines published in the U GuideNOTE: Customers must use University Catering unless other approval is obtained. If you receive approval from University Catering to use an outside food source, a temporary food permit must be completed. All beverages served must be Coca Cola products.Will there be minors at your event?* Yes No UConn Minors Policy - non UConn students under 18 years of ageAs this event has minors, please contact the Minors Protection Coordinator, Julie Boothroyd at (860) 486-4510 or by email at julie.boothroyd@uconn.edu. All information concerning minors can be found at http://minorprotection.uconn.edu.Donation BoxThe donation box located in the Student Union across from the SU Information Center. The donation box is for registered student organizations and University departments who can reserve the box for up to two consecutive weeks per semester. The customer will be responsible for checking on the donation box on a regular basis to empty the box of the donation items. | An 8.5” x 11” sign placard will be attached to the donation box in which the customer must place signage concerning information about the organization receiving the donation and the purpose of the items be collected. | No hazardous materials or perishable items may be collected.Preferred Start Date (Donation Box)* MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Donation box reservations are scheduled for up to 2-weeks, beginning and ending on Mondays at 12pm [Organization/Department must check on the donation box on a regular basis and empty the box of the donation items prior to the end of the reservation.]1st Alternate Date (Donation Box)* MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Donation box reservations are scheduled for up to 2-weeks, beginning and ending on Mondays at 12pm [Organization/Department must check on the donation box on a regular basis and empty the box of the donation items prior to the end of the reservation.]2nd Alternate Date (Donation Box) MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Donation box reservations are scheduled for up to 2-weeks, beginning and ending on Mondays at 12pm [Organization/Department must check on the donation box on a regular basis and empty the box of the donation items prior to the end of the reservation.]BannerBanner space is available for use by registered student organizations and University departments for advertising events and programs. Banner space is located in the Student Union on the second floor balcony overlooking the Food Court. | GUIDELINES: Banners may not exceed 2’ 6” tall x 6’ wide. They must include the name of the sponsoring student organization or department, type of event/program and contact information. Glitter is not permitted on banners. Banners are to be brought to the Student Union Information Center for review. When approved, the banner will be hung by the Student Union staff. The banner will be hung for two weeks or until the day after the advertised event date (whichever comes first). Banner space availability is on a first-come first-served basis. Depending on space availability, student organizations/departments may be limited to one banner per two-week period. Only Student Union staff are permitted to remove banners. Upon removal, the sponsoring student organization or department will be contacted and will have three business days to retrieve the banner or it will be discarded. The Student Union is not responsible for any damage that may occur while the banner is hanging or for banners that have been discarded. Candidates in a student-based election are to follow the guidelines of the elections authority. Are you advertising a scheduled event/meeting/program?* Yes No Event Date* MM slash DD slash YYYY If the event is multiple, consecutive days, please enter the last day of the event.Preferred Start Date (Banner)* MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Banner reservations are scheduled for up to 2-weeks. Reservations begin Mondays at 12pm. Reservations end on Monday, two-weeks later, or until the day after the advertised event date (whichever comes first). [Upon removal, the sponsoring student organization or department will be contacted and will have three business days to retrieve the banner or it will be discarded. The Student Union is not responsible for any damage that may occur while the banner is hanging or for banners that have been discarded.]1st Alternate Date (Banner)* MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Banner reservations are scheduled for up to 2-weeks. Reservations begin Mondays at 12pm. Reservations end on Monday, two-weeks later, or until the day after the advertised event date (whichever comes first). [Upon removal, the sponsoring student organization or department will be contacted and will have three business days to retrieve the banner or it will be discarded. The Student Union is not responsible for any damage that may occur while the banner is hanging or for banners that have been discarded.]2nd Alternate Date (Banner) MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Banner reservations are scheduled for up to 2-weeks. Reservations begin Mondays at 12pm. Reservations end on Monday, two-weeks later, or until the day after the advertised event date (whichever comes first). [Upon removal, the sponsoring student organization or department will be contacted and will have three business days to retrieve the banner or it will be discarded. The Student Union is not responsible for any damage that may occur while the banner is hanging or for banners that have been discarded.]Tabling/Display CasesVenue | Tabling or Display Case* Student Union Tabling Student Union Display Case Tabling Spaces* Student Union | Union Street Fairfield Way For tabling reservations, only (2) organization/department members are allowed at the reserved table at any given time. Tabling reservations must comply with the guidelines in the U GuideTabling | Preferred Date* MM slash DD slash YYYY Tabling | 1st Alternate Date* MM slash DD slash YYYY Tabling | 2nd Alternate Date MM slash DD slash YYYY Start Time : Hours Minutes AM PM AM/PM End Time : Hours Minutes AM PM AM/PM Additional Tabling Request Information:Preferred Start Date (Display Case)* MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Display Case reservations are scheduled for 1-week, beginning on Mondays at 12pm through the following Monday at 12pm. [Organization/Department must remove all items from the display case before the end of the reservation.]1st Alternate Date (Display Case)* MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Display Case reservations are scheduled for 1-week, beginning on Mondays at 12pm through the following Monday at 12pm. [Organization/Department must remove all items from the display case before the end of the reservation.]2nd Alternate Date (Display Case) MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Display Case reservations are scheduled for 1-week, beginning on Mondays at 12pm through the following Monday at 12pm. [Organization/Department must remove all items from the display case before the end of the reservation.]SECOND RESERVATION REQUESTWOULD YOU LIKE TO ADD A SECOND RESERVATION REQUEST?* Yes No You can have up to two reservation requests per space/event request form..SECOND RESERVATION REQUEST DETAILSIs the General Event Information for this request the same as the information in the first "Request General Event Information" section?* Yes No If yes, you will still need to enter information into the "Event Space, Date(s), Time(s)" section.Is this a request for Tabling or a Display Case?* No Yes Second Request General Event InformationTitle of Event* Event Planner Name* First Last Event Planner Email* Event Planner Phone*Estimated Attendance* Please provide a detailed description of your event*Will your event include a speaker or performer who is affiliated with UConn (Current Faculty, Staff, or Student)?* Yes No What is the name of the speaker/performer?* Will your event include a non-university entity as an event participant/speaker/performer?* Yes No A non-University entity is a person, persons, or an organization who is not a current faculty, staff, student, student organization, or University Department.Please list the name(s) of all non-University entities who will be event participants.*If you do not have all of the information, please enter "Unknown". If an event participant is a UConn alum, please indicate this next to that person's name. Please note: Your event will not be approved until the names of all non-University event participants have been submitted to the Student Union Event Services Office (sureservations@uconn.edu)Provide any additional information concerning the speaker/performer here (affiliation, website, biography, video links, etc.)*Will the non-University entity bring additional people?* Yes No Unknown at this time List the non-University Entity's additional people here*Is the activity/event/meeting/program closed or open?* CLOSED (Activity/event/meeting/program is only open to members of the organization) OPEN (Activity/event/meeting/program is open to people who are non-members) CLOSED: Activity/event/meeting/program is only open to members of the organization | OPEN: Activity/event/meeting/program is open to people who are not members of your organizationAudience* UConn Students UConn Faculty or Staff General Public Check all that applyWill you be collecting money?* Yes No Including, but not limited to: Charging a registration fee, charging an admissions fee, fundraising activities, and/or collecting donations (required or voluntary)Will you be using a company to sell goods to raise funds for your group or charity?* Yes No Will you have food at your event?* Yes No EVENTS THAT INCLUDE FOOD/BEVERAGE(S) WILL REQUIRE 6-FOOT DISTANCING BETWEEN ALL PERSONS | All Student Organizations and University Departments must adhere to the Food Guidelines published in the U GuideNOTE: Customers must use University Catering unless other approval is obtained. If you receive approval from University Catering to use an outside food source, a temporary food permit must be completed. All beverages served must be Coca Cola products.Will there be minors at your event?* Yes No UConn Minors Policy - non UConn students under 18 years of ageAs this event has minors, please contact the Minors Protection Coordinator, Julie Boothroyd at (860) 486-4510 or by email at julie.boothroyd@uconn.edu. All information concerning minors can be found at http://minorprotection.uconn.edu.Second Request | Tabling/Display CasesVenue | Tabling or Display Case* Student Union Tabling Student Union Display Case Tabling Spaces* Student Union | Union Street Fairfield Way For tabling reservations, only (2) organization/department members are allowed at the reserved table at any given time. Tabling reservations must comply with the guidelines in the U GuideTabling | Preferred Date* MM slash DD slash YYYY Tabling | 1st Alternate Date* MM slash DD slash YYYY Tabling | 2nd Alternate Date MM slash DD slash YYYY Start Time : Hours Minutes AM PM AM/PM End Time : Hours Minutes AM PM AM/PM Preferred Start Date (Display Case)* MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Display Case reservations are scheduled for 1-week, beginning on Mondays at 12pm through the following Monday at 12pm. [Organization/Department must remove all items from the display case before the end of the reservation.]1st Alternative Start Date (Display Case)* MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Display Case reservations are scheduled for 1-week, beginning on Mondays at 12pm through the following Monday at 12pm. [Organization/Department must remove all items from the display case before the end of the reservation.]2nd Alternative Start Date (Display Case)* MM slash DD slash YYYY START DATE MUST BE ON A MONDAY. Display Case reservations are scheduled for 1-week, beginning on Mondays at 12pm through the following Monday at 12pm. [Organization/Department must remove all items from the display case before the end of the reservation.]Terms & ConditionsAgreement* I agree, on behalf of the Student Organization/Department for which this request is being submitted, to follow all Student Union (UGuide), University, Local, State, and Federal event and space use-related guidelines and policies. I acknowledge that failure to do so may result in loss of reservation privileges, and my reservation(s) may be cancelled. I understand that this agreement extends to all organizational members and event/meeting/program/activity participants and attendees. 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