Request for Student Union Student Union Event Services Request for Space Form | Indoor Spaces (including Dance Practices) | Student Union, Hawley Armory, Residential Life Step 1 of 2 50% UConn (Storrs Campus) Space Request Scheduling Form | INDOOR SPACES (including Dance Practices) | STUDENT UNION, HAWLEY ARMORY, RESIDENTIAL LIFE INDOOR SPACES:This request form can be used to submit reservation requests for meetings/events/activities/programs that would occur between Tuesday, March 19, 2024 and Friday, May 16, 2025. (The reservation request period for Student Organizations ends Sunday, May 4, 2025.)Acknowledgement I have reviewed the Student Union reservation guidelines and policies. Click to proceed to scheduling form This Request is For A ...* Student Organization UConn Department Basic InformationStudent Organization Tier Designation*Tier ITier IITier IIIWhich Tier III Group are you with?*The Daily CampusGraduate Student Senate (GSS)Nutmeg YearbookPraxisSUBOGUCTVUndergraduate Student Government (USG)WHUSStudent Organization (no acronyms please)*Student Organization (no acronyms please)*Department Name (no acronyms please)*Requestor Name* First Last Officer Position*PresidentVice PresidentSecretaryTreasurerTier III Student Org AdvisorEmail* Phone*Address Street Address Address Line 2 City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Method of Payment - Department* KFS Check Cash Credit Card KFS Number*This form will not be processed without a KFS numberMethod of Payment - Student Organization* Using meeting space only KFS Check Cash USG Funding Credit Card Student Organizations may incur fees depending on the type of event. Please review the UGuide for associated fees.KFS Number*Organization's Faculty/Staff Advisor Name* First Last Organization's Faculty/Staff Advisor Email* Organization's Faculty/Staff Advisor Name First Last Organization's Faculty/Staff Advisor Email RESERVATION REQUESTIs this request for a Dance PracticeNoYesRequest General Event InformationTitle of Event*Event Planner Name* First Last Event Planner Email* Event Planner Phone*Estimated Attendance*Please provide a detailed description of your event*Will your event include a speaker or performer who is affiliated with UConn (Current Faculty, Staff, or Student)?* Yes No What is the name and email address of the speaker/performer?*Will your event include a non-university entity as an event participant/speaker/performer)?* Yes No A non-University entity is a person, persons, or an organization who is not a current faculty, staff, student, student organization, or University Department. [This includes UConn Alumni.]For all non-University entities who will be event participants, please provide the following: 1.) The name(s) of each speaker/performer; 2.) Website Information; 3.) Biography information; 4.) Video links; 5.) Whether or not each person is a UConn Alum; 6.) Whether or not each person will attend the event in-person or virtually.*If you do not have all of the information, please enter "Unknown". However, we need as much information as possible. Please note: Your event will not be approved until the names of all non-University event participants have been submitted to the Student Union Event Services Office (sureservations@uconn.edu)Please feel free to provide any additional information related to non-University entities (i.e. speakers/performers) who will be participants in your event.Will the non-University entity bring additional people?* Yes No Unknown at this time List the non-University Entity's additional people here*Is the activity/event/meeting/program closed or open?* CLOSED (Activity/event/meeting/program is only open to members of the organization) OPEN (Activity/event/meeting/program is open to people who are non-members) CLOSED: Activity/event/meeting/program is only open to members of the organization | OPEN: Activity/event/meeting/program is open to people who are not members of your organizationAudience* UConn Students (OPEN: Activity/event/meeting/program is open to people who are not members of your organization) UConn Faculty/Staff General Public Check all that applyWill you be collecting money?* Yes No Including, but not limited to: Charging a registration fee, charging an admissions fee, fundraising activities, and/or collecting donations (required or voluntary)Will you be using a company to sell goods to raise funds for your group or charity?* Yes No Will you have food at your event?* Yes No All Student Organizations and University Departments must adhere to the Food Guidelines published in the U GuideNOTE: Customers must use University Catering unless other approval is obtained. If you receive approval from University Catering to use an outside food source, a temporary food permit must be completed. All beverages served must be Coca Cola products.Will there be minors at your event?* Yes No UConn Minors Policy - non UConn students under 18 years of ageAs this event has minors, please contact the Minors Protection Coordinator, Julie Boothroyd at (860) 486-4510 or by email at julie.boothroyd@uconn.edu. All information concerning minors can be found at http://minorprotection.uconn.edu.Dance PracticesDance Practice Venue* Student Union Hawley Armory Shippee Pequot Room Will your organization's dance style(s) include tap, hip hop, clogging, step, stomp, or any other similar dance style(s)?* Yes No These styles must be performed on the Student Union designated dance floor. Failure to do so may result in damage/cleaning fees to the main floor.Dance Practice | Event/Meeting Occurrence* One-Time Weekly Every Other Week Monthly Dance Practice | Preferred Date* MM slash DD slash YYYY Dance Practice | 1st Alternate Date* MM slash DD slash YYYY Dance Practice | 2nd Alternate Date* MM slash DD slash YYYY Dance Practice | Preferred Start Date* MM slash DD slash YYYY Dance Practice | Day of the Week* Tuesdays Thursdays Dance Practice | Time* 4:00pm to 6:00pm 6:30pm to 8:30pm 8:45pm to 10:45pm A/V Equipment Needed (fees may apply)* No A/V Needs Smartphone/Tablet Audio Connection Bringing Personal Laptop Dance Practice | Hawley Armory | Event/Meeting Occurrence* One-Time Weekly Every Other Week Monthly Dance Practice | Hawley Armory | Preferred Date* MM slash DD slash YYYY Dance Practice | Hawley Armory | 1st Alternate Date* MM slash DD slash YYYY Dance Practice | Hawley Armory | 2nd Alternate Date* MM slash DD slash YYYY Dance Practice | Hawley Armory | Day of the Week* Sunday(s) Monday(s) | Only available after 5pm Tuesday(s) | Only available after 5pm Wednesday(s) | Only available after 5pm Thursday(s) | Only available after 5pm Friday(s) | Only available after 5pm Hawley Armory is not available for Dance Practices on SaturdaysDance Practice | Hawley Armory | Preferred Start Date* MM slash DD slash YYYY Dance Practice | Hawley Armory | Preferred Start Time : Hours Minutes AM PM AM/PM Dance Practices are scheduled in 2-hour blocksDance Practice | Shippee Pequot Event/Meeting Occurrence* One-Time Weekly Every Other Week Monthly Dance Practice | Shippee Pequot | Preferred Date* MM slash DD slash YYYY Dance Practice | Shippee Pequot | 1st Alternate Date* MM slash DD slash YYYY Dance Practice | Shippee Pequot | 2nd Alternate Date* MM slash DD slash YYYY Dance Practice | Shippee Pequot Time* 10:30am to 12:30pm (Time slot is only an option on Saturday and Sunday) 1:00pm to 3:00pm (Time slot is only an option on Saturday and Sunday) 3:30pm to 5:30pm (Time slot is only an option on Saturday and Sunday) 6:00pm to 8:00pm 8:30pm to 10:30pm Dance Practice | Shippee Pequot Preferred Start Date* MM slash DD slash YYYY Dance Practice | Shippee Pequot Day of the Week* Sunday(s) Monday(s) Tuesday(s) Wednesday(s) Thursday(s) Friday(s) Saturday(s) Dance Practice | Shippee Pequot Time (Monday through Friday)* 6:00pm to 8:00pm 8:30pm to 10:30pm Dance Practice | Shippee Pequot Time (Saturday and Sunday)* 10:30am to 12:30pm 1:00pm to 3:00pm 3:30pm to 5:30pm 6:00pm to 8:00pm 8:30pm to 10:30pm Additional Dance Practice Information:*Request | Event Space, Date(s), Time(s)Venue | Departments* Student Union Venue | Student Organizations* Student Union Residential Life Indoor Spaces Hawley Armory (Gym or Mat Room) Venue | Tier III Student Organizations* Student Union Residential Life Indoor Spaces Hawley Armory (Gym or Mat Room) Hawley Armory Spaces* Hawley Armory Gym Hawley Armory Mat Room Please select oneResidential Life Indoor Space(s)*Please indicate which space(s) you are requesting.Other Student Union-Related Information/RequestsEvent/Meeting Occurrence* One-Time Weekly Twice a Week Every Other Week Monthly Other Other Event Occurrence InformationEvent/Meeting Day(s) of the Week* Sunday Monday Tuesday Wednesday Thursday Friday Saturday Check all that applyPreferred Start Date* MM slash DD slash YYYY Preferred Date* MM slash DD slash YYYY 1st Alternate Date* MM slash DD slash YYYY 2nd Alternate Date MM slash DD slash YYYY Access Time* : Hours Minutes AM PM AM/PM The time you need access to the spaceEvent/Meeting Start Time* : Hours Minutes AM PM AM/PM Event/Meeting End Time* : Hours Minutes AM PM AM/PM Exit Time* : Hours Minutes AM PM AM/PM Time everyone will have exited the spaceRequest | Event Space Configuration, Setup Needs, and AV NeedsRoom Set-UpConference StyleRows of ChairsOpen FloorReception/Banquet TablesSpecific Set-up NeedsOther Specific Room Set-Up Instructions:Will you need AV Equipment (Ex. Microphone(s), connection to monitor/projector, etc.)YesNoA/V Equipment Needed - fees may be applied* No Audio Visual Equipment Smartphone/Tablet Audio Connection Bringing Personal Laptop/Tablet TV Podium Microphone Conference Speaker Phone Check all that applyMicrophones* Hand-Held Lapel Check all that applyOther Equipment NeededSECOND RESERVATION REQUESTWOULD YOU LIKE TO ADD A SECOND RESERVATION REQUEST?* Yes No You can have up to two reservation requests per space/event request form..SECOND RESERVATION REQUEST DETAILSIs the General Event Information for this request the same as the information in the first "Request General Event Information" section?* Yes No If yes, you will still need to enter information into the "Event Space, Date(s), Time(s)" section.Second Request General Event InformationTitle of Event*Event Planner Name* First Last Event Planner Email* Event Planner Phone*Estimated Attendance*Please provide a detailed description of your event*Will your event include a speaker or performer who is affiliated with UConn (Current Faculty, Staff, or Student)?* Yes No What is the name of the speaker/performer?*Will your event include a non-university entity as an event participant/speaker/performer?* Yes No A non-University entity is a person, persons, or an organization who is not a current faculty, staff, student, student organization, or University Department.Please list the name(s) of all non-University entities who will be event participants.*If you do not have all of the information, please enter "Unknown". If an event participant is a UConn alum, please indicate this next to that person's name. Please note: Your event will not be approved until the names of all non-University event participants have been submitted to the Student Union Event Services Office (sureservations@uconn.edu)Provide any additional information concerning the speaker/performer here (affiliation, website, biography, video links, etc.)*Will the non-University entity bring additional people?* Yes No Unknown at this time List the non-University Entity's additional people here*• Is the activity/event/meeting/program closed or open?* CLOSED (Activity/event/meeting/program is only open to members of the organization) OPEN (Activity/event/meeting/program is open to people who are non-members) CLOSED: Activity/event/meeting/program is only open to members of the organization | OPEN: Activity/event/meeting/program is open to people who are not members of your organizationAudience* UConn Students (OPEN: Activity/event/meeting/program is open to people who are not members of your organization) UConn Faculty or Staff General Public Check all that applyWill you be collecting money?* Yes No Including, but not limited to: Charging a registration fee, charging an admissions fee, fundraising activities, and/or collecting donations (required or voluntary)Will you be using a company to sell goods to raise funds for your group or charity?* Yes No Will you have food at your event?* Yes No EVENTS THAT INCLUDE FOOD/BEVERAGE(S) WILL REQUIRE 6-FOOT DISTANCING BETWEEN ALL PERSONS | All Student Organizations and University Departments must adhere to the Food Guidelines published in the U GuideNOTE: Customers must use University Catering unless other approval is obtained. If you receive approval from University Catering to use an outside food source, a temporary food permit must be completed. All beverages served must be Coca Cola products.Will there be minors at your event?* Yes No UConn Minors Policy - non UConn students under 18 years of ageAs this event has minors, please contact the Minors Protection Coordinator, Julie Boothroyd at (860) 486-4510 or by email at julie.boothroyd@uconn.edu. All information concerning minors can be found at http://minorprotection.uconn.edu.Second Request | Event Space, Date(s), Time(s)Venue | Departments* Student Union Venue | Student Organizations* Student Union Residential Life Indoor Spaces Hawley Armory (Gym or Mat Room) Venue | Tier III Student Organizations* Student Union Residential Life Indoor Spaces Hawley Armory (Gym or Mat Room) Hawley Armory Spaces* Hawley Armory Gym Hawley Armory Mat Room Please select oneResidential Life Indoor Space(s)*Please indicate which space(s) you are requesting.Other Student Union-Related Information/RequestsEvent Meeting Occurence* One-Time Weekly Twice a Week Every Other Week Monthly Other Other Event Occurrence InformationEvent/Meeting Day(s) of the Week* Sunday Monday Tuesday Wednesday Thursday Friday Saturday Check all that applyPreferred Start Date* MM slash DD slash YYYY Preferred Date* MM slash DD slash YYYY 1st Alternate Date* MM slash DD slash YYYY 2nd Alternate Date MM slash DD slash YYYY Access Time* : Hours Minutes AM PM AM/PM The time you need access to the spaceEvent/Meeting Start Time* : Hours Minutes AM PM AM/PM Event/Meeting End Time* : Hours Minutes AM PM AM/PM Exit Time* : Hours Minutes AM PM AM/PM Time everyone will have exited the spaceSecond Request | Event Space Configuration, Setup Needs, and AV Needs)Room Set-UpConference TablesRows of ChairsOpen FloorReception/Banquet TablesSpecific Set-up NeedsOther Specific Room Set-Up Instructions:Will you need AV Equipment (Ex. Microphone(s), connection to monitor/projector, etc.)NoYesA/V Equipment Needed - fees may be applied* No Audio Visual Equipment Smartphone/Tablet Audio Connection Bringing Personal Laptop/Tablet TV Podium Microphone Conference Speaker Phone Check all that applyMicrophones* Hand-Held Lapel Check all that applyOther Equipment NeededTerms & ConditionsAgreement* I agree, on behalf of the Student Organization/Department for which this request is being submitted, to follow all Student Union (UGuide), University, Local, State, and Federal event and space use-related guidelines and policies. I acknowledge that failure to do so may result in loss of reservation privileges, and my reservation(s) may be cancelled. I understand that this agreement extends to all organizational members and event/meeting/program/activity participants and attendees. CommentsThis field is for validation purposes and should be left unchanged. 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