reservation process

Tabling Guidelines

Tabling provides an opportunity for organizations, departments, businesses, and community partners to share information, promote programs, engage with the campus community, and distribute materials from designated tabling locations. The following guidelines apply to all tabling activities, including informational, concession, and fundraising activities, within Student Union-managed spaces.

Indoor Tabling vs Outdoor Tabling

  • Indoor tabling is defined as no more than (1) 6' rectangular table and (2) chairs on Union Street. 
    • All materials (i.e., flyers and boxes) must be stored under the table and removed each day unless other arrangements have been pre-approved by SU Event Services.
    • No overnight storage is permitted. 
  • Outdoor tabling, is defined as no more than (2) 6' rectangular tables.

Onsite Representatives

    • Tabling reservations may only have a maximum of (2) representatives onsite during the reservation for indoor tabling at Union Street. 
    • For the duration of the reservation, table/space may not be left unattended. 

    Aggressive marketing or selling tactics are prohibited

      • Representatives from the group must remain within arm’s length of the table at all times and may not call out to passers-by.  
      • Customers must be allowed to self-select to participate at the table.

      “Giveaways”

        • Must be available without condition of participation in the promotion or business activity.
        • Example: If you are giving away an item, you cannot, as a condition of participation, only give the item to people who follow you on social media. You are required to give the item away to everyone, even those who do not choose to follow you on social media.

        Signage

          • Union Street (inside) 
            • Signs and merchandise may be attached to the front of a Union Street table. The use of additional display structures (including sandwich boards/A-Frames) is prohibited unless pre-approved by SU Event Services. 
            • Signage can be hung, using painter’s tape only, at Union Street tables 4, 5, and 6.
          • A-Frames are permitted in outdoor locations. 
          • All sign plans in all locations must be pre-approved by the Student Union Event Services department prior to the reservation date. 

          Tape on the floor/ground

            • Groups may not put tape on the floor/ground around their table for any reason. 

            Sound

              • No sound equipment is permitted at Union Street tables.
              • For outdoor tabling, customers must comply with amplification hours as noted in the Outdoor Amplified and Projected Sound Policy
                https://policy.uconn.edu/2011/05/24/speakers-forum-and-outdoor-amplification/
              • Sound requests must be discussed during the reservation request process. 
              • Requests for sound to be included as a part of your reservation received on the day of the reservation will not be permitted. 

              Electricity 

                • Access to electricity is limited to Union Street tables 4, 5, and 6 
                • Electricity requests must be discussed during the reservation request process. 
                • Requests for access to electricity received on the day of the reservation will not be permitted. 

                The use of sternos (or other open flames), hot plates or hot boxes

                • Sternos (or other open flames) are not permitted at Union Street tables. 
                • Sternos (or other open flames) may be used in outdoor locations on a case by case basis. 
                  • Requests must be discussed during the reservation request process.  
                  • Requests received on the day of the reservation will not be permitted. 

                Tent

                • 10x10 tent per tabling reservation is permitted and does not require inspection from the Fire Marshal's Office.
                • Groups are permitted to provide their own pop-up tents.
                • All tents MUST be weighted down. Tent weights MUST be at least (5) five pounds per leg. No staking is permitted.
                • The Student Union does not provide pop-up tents or tent weights