A/V FAQ

 

What is A/V?

 

A/V is shorthand for audio-visual. The A/V department in the Union provides support for projectors, microphones, lighting, and the sound systems in the building.

 

What does it mean the Union is “VGA compatible only”?

 

This means any laptop able to connect to a VGA cable will work with our system.  If your equipment does not output via VGA, it is your responsibility to bring a proper adapter.

 

I forgot/do not have an adapter, What can I do?

 

We do carry a small assortment of adapters. This is not a resource we offer or guarantee will work with your equipment. Don’t count on us having it for you.

 

How can I arrive to my event prepared?

 

These tips will help us provide you with running your event as smoothly as possible:

  • Give us much detail as you can
  • Rehearse your program if you’re able.
  • Time it; note any scenes or transitions that made need special attention.
  • Provide an agenda or order of events for tech running your event to follow. i.e.- what music to play, what source it’s playing from, when it plays, etc.
  • If possible, have a member of your organization dedicated to assisting the tech run your event.
  • Arrive on time, and be prepared to test all A/V. The more time we have to ensure everything is working the way you like it, the smoother your program will be.
  • Try to simplify as much of your A/V needs as possible. Are you playing music from a Youtube video, then an iPod, then a CD, then your Droid? Put everything all on one device, in the order you want it played.
  • Make sure the volumes from all the songs you want played are the same.
  • Be aware of exactly how long you have access to the technician working.

 

What is feedback and how can I avoid it happening?

 

If you’re speaking quietly, we need to turn up the speakers so people can hear you. Microphones picks up sound, speakers push it out. Feedback happens when we need to turn the speakers up so loud that the microphone picks up what’s coming out of the speakers. When this happens the Tech is rushing to adjust the volume. Proper microphone usage includes these tips:

  • Hold the mic close to your mouth.
  • Don’t speak quietly.
  • Avoid pointing the microphone at speakers.

 

If my computer isn’t working can you help me?

 

The A/V staff in the union is only trained on our equipment so we cannot help you with computer issues, computer issues should be directed to HuskyTech.

 

What if I reserve equipment and do not use it?

 

If you are a group or organization that incurs charges, you will be charged for equipment regardless if you end up using it or not.

 

I have an event and expect it to be loud. Can I host it in the Union?

 

We cannot turn up the volume of your program to a level where it distracts the group next to you. Additionally,  Meeting Rooms are dedicated to meetings and are not appropriate spaces for anything significant in size or sound volume. 304, the Ballrooms, the Theater, or the Lobbies are more appropriate spaces for these types of events.

 

The University is closed due to inclement weather, is the Union still open/will my event still take place with A/V?

 

If the University closes during inclement weather, all programs using the Ballroom, Theater, 104, 304’s, Art Gallery, and North and South Lobbies are canceled. Any other event using a meeting room is available “as is”, and will not have access to any A/V support.